Query database from Excel

Use Microsoft Query to retrieve external data
August 2, 2019 – 09:26 am
Import Data from Database using Native Database Query (Power Query

Diagram of how Query uses data sourcesYou can use Microsoft Query to retrieve data from external sources. By using Microsoft Query to retrieve data from your corporate databases and files, you don't have to retype the data that you want to analyze in Excel. You can also refresh your Excel reports and summaries automatically from the original source database whenever the database is updated with new information.

Learn more about Microsoft Query

Using Microsoft Query, you can connect to external data sources, select data from those external sources, import that data into your worksheet, and refresh the data as needed to keep your worksheet data synchronized with the data in the external sources.

Types of databases that you can access You can retrieve data from several types of databases, including Microsoft Office Access, Microsoft SQL Server, and Microsoft SQL Server OLAP Services. You can also retrieve data from Excel workbooks and from text files.

Microsoft Office provides drivers that you can use to retrieve data from the following data sources:

  • Microsoft SQL Server Analysis Services (OLAP provider)
  • Microsoft Office Access
  • dBASE
  • Microsoft FoxPro
  • Microsoft Office Excel
  • Oracle
  • Paradox
  • Text file databases

You can use also ODBC drivers or data source drivers from other manufacturers to retrieve information from data sources that are not listed here, including other types of OLAP databases. For information about installing an ODBC driver or data source driver that is not listed here, check the documentation for the database, or contact your database vendor.

Selecting data from a database You retrieve data from a database by creating a query, which is a question that you ask about data stored in an external database. For example, if your data is stored in an Access database, you might want to know the sales figures for a specific product by region. You can retrieve a part of the data by selecting only the data for the product and region that you want to analyze.

With Microsoft Query, you can select the columns of data that you want and import only that data into Excel.

Updating your worksheet in one operation Once you have external data in an Excel workbook, whenever your database changes, you can refresh the data to update your analysis — without having to re-create your summary reports and charts. For example, you can create a monthly sales summary and refresh it every month when the new sales figures come in.

Source: support.office.com
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